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Grading and Evaluations for Pediatrics, OB/GYN, Psychiatry, Internal Medicine, and Surgery - Appendix 8

Grading and Evaluations for Pediatrics, OB/GYN, Psychiatry, Internal Medicine, and Surgery

Appendix #8

  1. Faculty evaluations (% of maximum points attainable) shall be multiplied by x 0.5 to allow the maximum score to reach 50% of the final grade.
  2. The OSCE score (% of maximum points attainable) shall be multiplied x 0.3 to allow the maximum score to reach 30% of the final grade.
  3. The shelf exam score (% of maximum points attainable) shall be multiplied by x 0.2 to allow the maximum score to reach 20% of the final grade.

The scores of the Faculty Evaluations, OSCE score, and Shelf exam score shall be summed. No site shall have a proportionate preponderance or paucity of the students who receive honors. An average of 20% of the class shall receive the grade of honors and an average of 30% who receive High Pass each block. Grades are based upon the above parameters and the application of indices of professionalism and completion of weekly Themes Topics that are outside of the scope of the above numeric process, but which can eliminate Honors (discussed elsewhere).

Grading and Evaluations for Family and Emergency Medicine

  1. Faculty evaluation will be multiplied by (100/maximum points attainable) x 0.625 to allow the maximum score to reach 62.5% of the final grade.
  2. The Final OSCE score shall be multiplied by (100/maximum points attainable) x 0.375 to allow the maximum score to reach 37.5% of the final grade.
    • The scores of the faculty evaluations and the OSCE shall be summed. An average of 20% of the class shall receive the grade of honors and an average of 30% shall receive High Pass each block. Grades are based upon the above parameters and the application of indices of professionalism and timely completion of weekly Themes Topics. No student who has failed any of the shelf exams for the entirety of the 3rd year will be eligible for honors in either Family or Emergency Medicine.

Grading and Evaluations for Selectives

A grade of Honors is possible in the Selectives courses. Events that would make an individual ineligible for Honors include: not finishing the block by week 21, scoring less than the 6th percentile on any of the shelf exams, lack of completion of any weekly Themes Topics, and issues of professionalism during the entirety of the applicable block, regardless of which courses were involved.

How Feedback Events (Fe’s) are used in Grading of Core Rotations

To be eligible for a course grade greater than “Pass,” two events must occur. These are:

  1. In Pediatrics, OB/Gyn, Surgery, IM, and Family Medicine clerkships, at least one Feedback Event must be received for each 3-week “trimester”/mini-block. A total of 3 FE’s must be turned in to be eligible for a grade > PASS, although more are encouraged. After the 6th, and then 8th FE’s have been submitted, the lowest, then second-lowest FE will be discarded (max 2 discards). Psychiatry will require that 5 FE’s be turned in per/year, with at least 2/semester and at least 1/inpatient shift. After receipt of the 6th, and then the 8th psychiatry FE’s, the lowest, and then the 2nd lowest FE will be eliminated (max 2 evals) from the grading formulas. Emergency Med will require one per shift.

    For students training at sites NOT using the trimester/mini-block system of changing specialties every 3 weeks (Kaiser), students will be required to turn in at least 3 FE’s per clerkship to attain a grade > PASS.

    Evaluations are to be turned in prior to the end of weeks 7, 14, and 21. The coordinators will eliminate the lowest scores at the conclusion of the course.
     
  2. No issues of professionalism must have occurred in the course in order to be eligible for a grade > pass in that course.

Students are encouraged to get additional feedback and evaluations beyond those required for grading. While the grading scores will not be altered by FE’s in excess of 8, the comments made by faculty on any feedback form may still be included in the Dean’s letter (MSPE). The online faculty New Innovations Evaluations will be added into the mix of FE’s.

Course

Number of Weeks of  Required
 Feedback Events (FE’s)
With submission of the 6th and 8th FE’s, the lowest FE’s will be discarded and not count for grading. Submissions of Feedback Events for credit cannot exceed 2/week (Rules are different for EM & Psychiatry*)

 

Minimum # of  FE’s every 7 weeks, “3-week Trimesters” or 21-week blocks
Emergency Medicine 6 during the 3rd year; min. 1/shift n/a
Family Medicine minimum of 3 weeks of feedback events 1 per 7-week block
Internal Medicine minimum of 3 weeks     “ 1 per “3 week” trimester
OB/Gyn minimum of 3 weeks     “ 1 per “3 week” trimester
Pediatrics minimum of 3 weeks     “ 1 per “3 week” trimester
Psychiatry Minimum of 2 weeks each semester during the 3rd year plus 1 during each “Psych Week” (The 6th and 8th evaluations in psych supplant the lowest FE‘s*) 1 per psych week + 2 for each 21-week semester for a grade >PASS
Surgery minimum 3 weeks of  feedback events 1 per “3 week” trimester